Convert Physical Shares to Demat — Duplicate Share Certificate Process
Holding old paper share certificates? SEBI mandates dematerialization for trading and transfer. We handle the entire conversion — from duplicate certificate issuance to final Demat credit — even for lost, damaged, or decades-old certificates.
Why You Must Convert Physical Shares to Demat and How We Help
SEBI has mandated that all share transfers must be in dematerialized (Demat) form. If you hold physical share certificates — whether inherited, discovered in family records, or purchased decades ago — they need to be converted to electronic form to be traded, transferred, or claimed.
The dematerialization process involves submitting a Dematerialization Request Form (DRF) along with the original share certificates to your Depository Participant (DP). The DP coordinates with the Registrar & Transfer Agent (RTA) for verification. If certificates are lost or damaged, a duplicate issuance process must be completed first.
Global Equity Solutions specializes in complex dematerialization cases — including lost original certificates, signature mismatches, name corrections, company mergers/demergers, and century-old paper stocks. We coordinate with all RTAs, DPs, NSDL, and CDSL to ensure your physical shares become digital assets.
Our Step-by-Step Process
Certificate Verification
We verify the authenticity and status of your physical share certificates with the respective RTA and company records.
Duplicate Issuance (If Needed)
For lost, damaged or stolen certificates, we manage the duplicate share process under SEBI's December 2025 rules — an affidavit-cum-indemnity up to ₹10 lakh, with a police complaint and newspaper notice only above that. Duplicates are credited directly to your Demat account.
KYC & Signature Update
We resolve any KYC discrepancies, signature mismatches, or name corrections required before dematerialization can proceed.
DRF Submission
We prepare and submit the Dematerialization Request Form through your Depository Participant with all supporting documents.
Demat Credit
Once the RTA confirms verification, your shares are credited to your Demat account in electronic form, ready for trading or transfer.
The Global Equity Solutions Advantage
Lost Certificate Solutions
We handle the entire duplicate share certificate issuance process including FIR, newspaper ads, and indemnity bonds.
All RTAs Covered
We work with KFin Technologies, MUFG Intime (formerly Link Intime), MCS Share Transfer, Bigshare Services, and all other major RTAs.
Old & Merged Companies
We trace share lineage through company mergers, demergers, name changes, and restructurings going back decades.
ISIN Mapping Assistance
We help map old folio numbers and certificate numbers to current ISIN codes for accurate dematerialization.
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Common Questions Answered
No. As per SEBI regulations, share transfers can only happen in dematerialized form. You must convert physical shares to Demat before selling or transferring them.
You need to apply for duplicate share certificates through the RTA. This involves filing an FIR, publishing a newspaper advertisement, submitting an indemnity bond, and waiting for the company to issue duplicates.
Standard dematerialization takes 15–30 days. If duplicate certificates need to be issued first, the total process can take 2–4 months.
Yes. Even decades-old certificates can be dematerialized, though they may require additional verification and possible duplicate issuance if the certificates are damaged or the company has undergone mergers.
Guides on physical shares and demat
Plain-language explanations of each step, updated for the current SEBI and MCA rules.
Physical shares
- SEBI's Special Window to Transfer Physical Shares Bought Before April 2019
- Lost Share Certificate? Getting Duplicate Shares Under SEBI's Simplified Rules
- ISR Forms Explained: ISR-1 to ISR-5, and What Changed for Transmission
- Signature mismatches
- Moved House Since You Bought the Shares? Updating Address and KYC on a Physical Folio
- Old Share Certificates of a Company That Merged or Changed Its Name: What They're Worth Now
The 2026 special window, step by step
- Who Can Use SEBI's Special Window? Eligibility for Transfer Deeds Signed Before April 2019
- Share Transfer Rejected Years Ago? Relodging It Under SEBI's 2026 Window
- Lost the Share Certificate? What SEBI's Special Window Can and Can't Do
- What Happens After You Apply: How Registrars Process Special Window Transfers
- The One-Year Lock-In on Shares Transferred Through SEBI's Special Window
- SEBI Special Window Document Checklist: What to Send the Registrar
Registrars
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