SEBI Special Window Document Checklist: What to Send the Registrar

Companies must process special window requests within 70 days, but only from the day your documentation is complete. This checklist follows SEBI's circular of 30 January 2026, item by item.

Required in every case

• Original share certificates: every certificate the transfer deed refers to. Check the folio, certificate and distinctive numbers against the deed.
• The original transfer deed: executed before 1 April 2019, on Form 7B or Form SH-4
• Proof of purchase, as available: a bank statement showing the payment, a cheque counterfoil, a broker's contract note, or a receipt from the seller. SEBI asks for this only "as may be available", so send what you have.
• Your KYC documents, on the ISR forms: Form ISR-1 with your PAN, address proof and bank details. If the registrar needs your bank to confirm your signature, that is Form ISR-2. What each ISR form does.
• Client Master List: of your demat account, not older than two months, attested by your depository participant
• Undertaking-cum-indemnity bond: in the format at Annexure A of the circular

Getting the indemnity bond right

• Print it on non-judicial stamp paper, or on paper franked for the equivalent amount. The stamp value depends on your state.
• Fill in the seller's name, the price you paid, and the folio, certificate and distinctive numbers
• Sign it before a magistrate or notary public, with two witnesses who give their names and addresses
• If two people bought the shares together, both sign as the first and second named transferee
• Read what it says: the bond is equal to the market value of the shares with any accrued benefits, it binds your heirs, and it confirms the one-year lock-in

Needed in some cases

• Name-change evidence: if the name on your PAN differs from the name on the deed, send an officially valid document or a gazette notification that explains it
• The seller's identity documents: the seller's PAN, ID and address proof are verified. Include any copies you kept from the time of sale. Without them, expect the newspaper notice route.
• The advertisement fee: if a notice has to be published, the company may charge a minimal fee
• Joint buyers: KYC documents for each of you

Before you post

• Make two sets of photocopies and keep one at home
• Check your name is spelt identically on the Client Master List, PAN, ISR-1 and indemnity bond
• Look at the date on the Client Master List. If it will be more than two months old when it arrives, get a fresh one.
• Send by speed post or tracked courier to the registrar address on the company's investor page. Some registrars also accept requests in person.
• Note the dispatch date and follow up in writing within a couple of weeks to ask whether the file is complete

If this checklist doesn't fit your case

Shares transferred to IEPF, missing certificates and disputed sales are all outside the window. Check eligibility first, before you pay for stamp paper and notarisation.